Employment

Job Description: Executive Director

 Responsibilities and Duties:

The Executive Director is the chief executive officer of the organization and is responsible for conducting its administration in an efficient and effective manner, in accordance with policies set by the Board of Directors and best business practices.

The Executive Director will:

Financial Management

Manage the organization in a fiscally responsible manner within the Board-approved budget;  Maintain financial management systems necessary to the efficient operation of the organization and IRS recommendations;  Assess and bring to the attention of the Board areas in which financial systems be improved, with recommendations for action;  Prepare, with appropriate Board input, an annual operating budget and present for final Board approval in a timely manner;  Supervise preparation of accurate and timely financial statements in accordance with Board needs as specified by the Treasurer, including monthly statements showing income and expenses and quarterly balance sheets;  Provide all necessary documents to accountant for filing quarterly and annual income tax reports to IRS and Virginia Department of Treasury;  Provide for cash flow management, projections and regular monitoring;  Set realistic earned income goals as part of budgeting planning process;  Assure prompt payment of all payroll taxes and preparation of reports to all required governmental agencies;  Assure prompt payment of all invoices as well as prompt deposit of all income.

Programs

Supervise smooth-running production of all budgeted and approved programs;  Working in cooperation with the Board of Directors and such volunteers as the Board directs, supervise the implementation of special events;  Supervise management of all logistical and technical requirements of all organizational productions, including occasional evening and weekend hours;  Negotiate and execute all contracts relating to productions, including performers, venues, equipment, transportation, etc. in accordance with Board policies;  Serve as a liaison to the University of North Carolina School of the Arts to present up to 8 performances/workshops by their students each school year, as UNCSA funding allows.

Marketing and Public Relations

Prepare a marketing plan that assesses current and target markets and identifies strategies for ticket sales, member retention, and member recruitment;  Prepare continual public relations documents including press releases;  Produce and distribute all promotional materials, including the newsletter Stages and program announcements;  Create strategies to educate the public about the organization;  Work with Board in all matters affecting policy and release only statements which represent the established views or policies of the board;  Working with Education Committee Chair, serve as first contact for all school-related programs including the annual scholarship;  Stay abreast of programs offered by affiliate arts organizations;  Serve on community and civic boards as a representative of The Arts Council.

Development

With Board of Directors, set realistic contributed income goals;  With  Board of Directors, develop and monitor progress toward meeting goals and suggest mid-course corrections as necessary;  With Board of Directors, identify new individual and corporate prospects and strategize recruitment;  Prepare public and private grants, including research, submittals, acknowledgements, tracking, and reporting;  Assure timely and accurate database management of donors and prospects, as well as a gift acknowledgment system;  As funding allows, attend Virginians for the Arts annual conference and Arts Advocacy day to personally visit each legislative representative for the Twin Counties in support of the arts;  Speak before Carroll and Grayson Counties Board of Supervisors, the Town of Hillsville and the City of Galax Council’s budget hearings, requesting continued inclusion for the Arts Council. 

Board Liaison

Act as a liaison with all committees;  Regularly report to the full Board;  Respond to all reasonable Board requests for information in a timely manner;  Provide for reasonable clerical support to Board and committees;  Assess organizational needs and issues, bring them to the attention of the Board, and make recommendations for addressing them as appropriate;  With the Board President, plan annual organizational retreat to evaluate prior year’s activities, begin planning for next fiscal year, and update the long range plan;  Other duties as needed and/or assigned. 

Salary/Benefits:  $24,000 gross annual salary, full-time, exempt; paid sick leave, vacation, and holidays after probation period.